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Starter | Excel For Consultants

Veodin KeyRocket: Great way to learn keyboard shortcuts

Written by Peter Albert on . Posted in Advanced user, Expert, Shortcuts, Starter

I recently got the opportunity to install the trial version of Veodin KeyRocket. It’s a small program to observes how you use Excel, other office programs and some other programs (e.g. Windows Explorer, Gmail in Chrome (using a separate extension), Visual Studio). If you’re using the mouse to access any functionality more than a few times, a small unobtrusive information box shows up at the bottom of your screen:

Ctrl-F4: Closes the selected workbook window.

Being a shortcut nazi myself, I really thought I knew most of them, but boy, was I wrong! It took a mere 5 days until I got the full version for 99€. But you can savely test it for free: only after you learnt/applied 5 recommended shortcuts, you’ll be asked to register.

Check with your IT department. I know of some consultancies that already bought licences for their consultants but only install it upon request! Also, for members of [Affenium](http://www.affenium.com), licenses are available.

Neat bonus feature: with the latest update, you can now define your own shortcuts for functionality you use often but cannot access with a shortcut. Especially useful in PowerPoint, where custom shortcuts so far were almost impossible/annoyingly difficult to set.

Disclaimer: I’m not affiliated with Veodin, but reached out to Veodin’s director Jan Mechtel after trying out KeyRocket. They have pretty impressive skills when it comes to deeply integrating software into Windows – so check them out if you need some hardcore development expertise…

Reduce file size and load/save time with .xlsb format

Written by Peter Albert on . Posted in Starter

Executive Summary

Store any Excel 2007+ files as Excel Binary Workbook (.xlsb), instead of the default Excel Workbook or Excel Macro-Enabled Workbook! This will reduce the size of the file significantly (usually by 30-60%!) and with it the load/save time.

To make this the default format, use OptionsSaveSave file in this format and change the dropdown to “Excel Binary Format“.

Detailed description

Powerful shortcuts to change the structure of your worksheet

Written by Peter Albert on . Posted in Shortcuts, Starter

Executive Summary

6 shortcuts will allow you to insert, delete, move, and copy rows or columns with easy. Applying them will make you look like an Excel-pro to your team and client, even if you just started!

Quick reference

Shortcut Functionality
CtrlSpace Select column
ShiftSpace Select row
Ctrlarrow keys Extend selection (to multiple rows/columns)
Ctrl+ Insert
Ctrl- Delete
CtrlX Cut (use together with Ctrl+ to move to new location)

Detailed explanation